Executive Assistant | Ahenfie Job Link

Reports to CEO and Development Director 
 
Job Functions 
 
 Essential Functions 
Assist the CEO and Development Manager in the performance of their duty. 
Work closely with CEO and Development Manager to provide administrative support. Help them to make the best use of their time by dealing with secretarial and administrative tasks. This will include: 
 
• Screening telephone calls, enquiries and requests, and handling them when appropriate; 
• Meeting and greeting visitors at all levels of seniority; 
• Organizing and maintaining diaries and making appointments, conferences and conference calls; 
• Managing address books; 
• Compile expenses report; 
• Assist and coordinate expatriate matters as necessary 
• Dealing with incoming email, faxes and post, often corresponding on behalf of their manager; 
• Taking dictation and minutes; 
• Carrying out background research and presenting findings; 
• Producing documents, briefing papers, reports and presentations; 
• Organizing and attending meetings and ensuring her managers are well prepared for meetings; 
• Liaising with clients, suppliers and other staff; 
• Devising and maintaining office systems, including data management, filing systems, ordering supplies etc.; 
• Setting up and keeping travel, hotel, restaurant and accommodation arrangements. 
• Preparing presentations material using Microsoft office and other software (e.g. Quarterly and annual investor updates, annual plan, etc.) 
 
The secondary function, time permitting, is to assist various departments within the office as directed by the Office Manager, including: 
• Covering reception duties during lunch and breaks 
• Administering health and safety requirements 
• Providing cover for other assistants in the office 
 
Other Duties 
• Managing the ordering and maintenance of publications 
• Completing miscellaneous errands, internet searches, etc. 
• Dealing with various other issues as they arise (including telephone and mechanical)